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Frequently Asked Questions

Registration

Venue Information

Directions/Parking

When should I plan to arrive in/depart from MA?

Local Hotel/B&B Information

Meals/Food Restrictions

Founder's Dinner

Will I have time to get to know the other attendees?

Dress code

Weather

Can I bring a spouse, friend or other relative?

Can I take pictures during the Conference?

Whom do I contact if I am a session leader and need help with a presentation or A/V?

What if there is a last minute emergency; whom should I notify?

Recommended items to bring

Area Attractions, Local Stores, Banks, Pharmacy

Contacts:

Phone/email:
If you have questions or specific requirements (e.g. audio-visual), please contact: Maureen B. Jones, Executive Director

1-413-253-3307

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

For general questions regarding registration, logistics, meals, etc., please contact: Katie Frank or Emily Savin, Associate Directors

1-413-253-3307

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Registration

The AWA Conference registration fee of $275 includes 2-day admission to the Conference, continental breakfast, light snacks, and lunches on May 2nd and 3rd. The registration fee does not include attendance to the Founder’s Dinner on Saturday, May 2nd. There is a separate fee of $40 per person for the dinner, which is paid during its separate registration process. Attendees are responsible for any extra expenses they incur during the weekend such as: hotel, transportation (flight/train/drive), ground transportation in the area, parking, laundry, Internet charges, etc.

Registration opens December 8, 2014 with a deadline of March 1, 2015. Please note that registration will increase after March 1, 2015 to $325.

Cancellations will receive a refund of all but $50 of the registration fee.

Discounts

Affiliates who have paid dues for 2015 receive a $50 discount on the registration fee, reduced from $275 to $225.

Venue Information

The Amherst Writers & Artists Conference will be held at the Willits-Hallowell Conference Center & Hotel at Mount Holyoke College in South Hadley, Massachusetts. Directions to the Willits-Hallowell Conference Center are below.

GPS Address: 26 Park Street, South Hadley, MA 01075

Online Map: https://www.mtholyoke.edu/campusmap/categories/facilities

Directions/Parking

From the East or West (I-90) – Massachusetts Turnpike)
Take Exit 5 (Holyoke/Chicopee). After toll, bear right. At the end of ramp turn left onto Route 33 for 5 miles to Route 116. Turn right onto Route 116 and drive approximately 1.5 miles north to the College. Pass the main gate of the College on the right. Take the next right onto Church St. and continue to the bottom of the hill.  Go over the small bridge and take a right into the Willits-Hallowell parking lot.

From the South (I-91)
Travel north on Interstate 91. Take Exit 16, Route 202, Holyoke/South Hadley). Follow Route 202 North through Holyoke, across the Connecticut River, and enter rotary, taking second right (staying on Route 202). Take the exit marked South Hadley Center Amherst, Route 116 North. The College is approximately 2.5 miles from the exit. Pass the main gate of the College on the right. Take the next right onto Church St. and continue to the bottom of the hill.  Go over the small bridge and take a right into the Willits-Hallowell parking lot.

From the North (I-91)
Travel south on Interstate 91. Take Exit 16 (Route 202, South Hadley/Westfield). At the end of the ramp, take a left; follow Route 202 North as above.

Additional Parking:
From Church St., take the second right at the Greenhouse, then take first left over small bridge to Prospect parking lot. Willits entrance is by the footbridge.

When should I plan to arrive/depart from Massachusetts?

You should plan to arrive on May 1st and to leave on May 4th. There will be a dinner on the night of May 2 at 6:30 pm. The Conference will begin on May 2nd and finish on May 3rd in the late afternoon.

Local Hotel/B&B Information

AWA is not responsible for your accommodations during the Conference. However, we are pleased to provide you with the following list of hotels and B&Bs that are within driving distance of the Willits-Hallowell Conference Center.

Hotels

Willits-Hallowell Conference Center: 50 College St. South Hadley, MA 01075. (413) 538 2217; web: http://www.mtholyoke.edu/willits.

Courtyard Marriott: 423 Russsell St, Hadley, 01035; Tel: (413)256-5454; web: http://www.marriott.com/hotels/travel/bdlhd-courtyard-hadley-amherst/

Hampton Inn: 24 Bay Road, Hadley, 01035; Tel: (413)586-4851; web: http://hamptoninn3.hilton.com/en/hotels/massachusetts/hampton-inn-hadley-amherst-area-HADMAHX/index.html

Holiday Inn Express: Russell St, Hadley, 01035; Tel: (413)582-0002; web: http://www.ihg.com/holidayinnexpress/hotels/us/en/hadley/hdlma/hoteldetail

Holiday Inn Express: Russell St, Hadley, 01035; Tel: (413)582-0002; web: http://www.ihg.com/holidayinnexpress/hotels/us/en/hadley/hdlma/hoteldetail

Lord Jeffrey Inn: 30 Boltwood Ave, Amherst, 01002; Tel: (413)256-8200; web: http://www.lordjefferyinn.com/index.cfm

Bed & Breakfasts

Five College Area Bed & Breakfast Website: http://www.fivecollegebb.com

The Birches, Amherst, (413) 256-6257

Birdsong Bed & Breakfast, Amherst, (413) 256-0433

The Black Walnut Inn, Amherst, (413) 549-5649

Carriage Towne B&B, Belchertown, (413) 323-0289


Daniel Stebbins B&B, South Hadley, (413) 533-2149


Delta Organic Farm B&B, Amherst, (413) 253-1893


Garden of Delights, Hadley, (413) 584-8970

Hadley Meadow Bed and Breakfast, Hadley, (413) 549-1937


Home Suite Home Amherst, Amherst, (413) 230-3014

Hop Brook Bed & Breakfast, Amherst, (413) 253-1448


Horace Kellogg Homestead, Amherst, (413) 253-4988 


Ingate Farms, Belchertown, (413) 253-0440, 1-888-INGATEB


Ivory Creek, Hadley, (866) 331-3115


Old Indian Trail B&B, Granby, (413) 467-3528


The Parsonage B&B, Amherst, (413) 549-1466


Purple Gables Bed & Breakfast, (413) 549-0705

Room with a View, Hadley, (413) 549-1674

Stone House Farm Bed & Breakfast, Amherst,

Sunrise Annex, Amherst, (413) 253-2619

The White Rose Bed & Breakfast, Granby, (413) 575-3168

Wilbur Homestead, Amherst (413) 253-2281 

Meals/Food Restrictions

If you completed your registration form with your food allergies, this information will be made available to all caterers. If you did not indicate your restrictions on the form, please inform contact Katie Frank at AWA.

Founder's Dinner

Pat Schneider will speak at the Founder's Dinner which will take place from 6:00 p.m. to 8:00 p.m. on Saturday. This dinner is a separate fundraiser for AWA's Outreach Program. The cost is $40.00 for a buffet dinner and the opportunity to hear from and talk with Pat Schneider. This event is open to everyone registered for the conference as well as the general public. To register, visit this link.

Will I have time to get to know the other attendees?

Yes, this is an important part of this conference. For this purpose, breakfasts and lunches have no seating arrangements to encourage as much socializing and mixing as possible.

Dress Code

There is no formal dress code during the program, but we recommend warm, comfortable clothing. Layers are always smart in New England, and we advise at least a sweater since early May weather can be variable with temperatures as high as 70F, 27C; and as low as 50F, 10C.

Weather

The weather for Massachusetts in May is often dry but there can be periods of rain. The temperatures can vary between 50° F, 10°C and 70° F, 27° C so it is best to dress in layers so you can be prepared for changing temperatures.

Can I bring a spouse, friend, or other relative?

Only those who are registered and have been trained in the AWA method are allowed to attend. Attendees are not allowed to bring guests to the program. This is an important and unique educational opportunity that is greatly enhanced by spending your time learning and building relationships with the facilitators and fellow guests. You are welcome to have a companion travel with you to visit the area while you are in the Conference.

Can I take pictures during the conference?

Taking pictures is welcome during the general sessions and in the public areas. To respect the privacy of other attendees, we ask that you not take pictures during the workshop sessions or lectures. There will be many opportunities for you to take pictures with the group in other settings throughout the weekend.

Whom do I contact if I am a session leader and I need help with a presentation or A/V?

You may contact Maureen Jones or Katie Frank at AWA. Please advise if you need audio-visual equipment or support to moderate your session.

What if there is a last minute emergency; whom should I notify?

We all hope that this doesn’t happen. If it should, however, please notify Katie Frank or Maureen Jones at AWA, 1-413-253-3307, email: This email address is being protected from spambots. You need JavaScript enabled to view it. . The on-site mobile phone for is: 1-413-253 3307. You will reach the designated on-site contact via this number.

Recommended items to bring:

Pen/Notebook

Special dietary snacks that you require

Laptop or Tablet (no extras will be available on site)

Business cards

Coat/Jacket

Back/lumbar pillow

Umbrella

Camera

Area Attractions

South Hadley

The Pioneer Valley

The Village Common Stores (located across the street from campus):

Autentica! Mexican Restaurant; Berkshire Yogurt; Bridal Heirlooms; Comfort Shoes; Crazy Moon Gift Store; Hair Salon; IYA Sushi & Noodles; Main Moon Chinese Restaurant; Odyssey Bookshop; People’s Bank with a drive-up ATM; Tailgate Picnic; Tap Room Bar and Grille; Village Eye Care; Yarde House

The Mount Holyoke College Campus Store

Located in Blanchard Campus Center, the Campus Store offers Mount Holyoke College apparel, convenience items and general merchandise.

Copying/Printing Services

PIP Printing: 49 Lamb St, South Hadley, MA 01075; Phone:(413) 532-9417 Located a few miles from campus, provides a full range of printing and copying needs.

Stop & Shop Grocery Store and Pharmacy

28 Lincoln Street, Holyoke, MA 01040; Phone: (413) 536-1247